GENERAL STATEMENTS OF DUTIES
Performs professional, technical, and supervisory accounting work of a highly responsible nature in the operation and direction of government financial accounting systems; provide direct administrative support to the Chief Financial Officer; does related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this classification exercises some degree of initiative and judgement in carrying out established City and departmental procedures; performs work under the general supervision of the Chief Financial Officer.
Planning, organizing, and reviewing accounts payable, receivables, and other accounting functions; ensuring that all accounting regulations and procedures are followed; maintaining appropriate records and files; preparing financial and administrative reports to the Chief Financial Officer; process various City payments and answer customer inquiries at the Finance Window.
EXAMPLES OF WORK
- Oversees and reviews all disbursements involving accounts payable, receivable, payroll, and other City functions.
- Assist with preparing, reviewing, and verifying purchase orders, vendor invoices and related documentation, and confirm authorization; maintain purchases files and prepare registers as requested.
- Print all vendor checks; mail payments to vendors; track and maintain all vendor payments
- Post, verify, and balance various accounts; gather, sort, and research records and files to provide factual data, and trace discrepancies to reconcile accounts.
- Maintain and track all Personal Property Taxes (PPT’s) in accordance with The State Department of Assessments and Taxation.
- Maintain all files relating to accounts payable vendor checks
- Process and manage cash receipts for all payments made at the Finance window.
- Reviews supporting documentation for accuracy.
- Oversees and participates in the preparation of a variety of financial records and reports.
- Identifies system errors and opportunities for better financial reporting.
- Researches relevant issues to identify potential tax implications, future revenue sources and savings implications, legal and financial compliance, and alternative methods to achieve goals.
- Assist other departments in researching their financial needs.
- Assist in the development of the annual budget by reviewing current and/or prior year transactions and impact of regional and national economic/financial factors.
- Assists independent auditors with the review of the City financial records.
- Develops and analyzes projections for internal and external sources.
- Participates in and supervises special projects when required.
- Acts as a liaison to external government agencies.
- Performs other duties as apparent or assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Comprehensive knowledge of general laws and administrative policies governing municipal financial practices and procedures; comprehensive knowledge of principles and practices of governmental accounting; comprehensive knowledge of the principles and practices of municipal purchasing procedures; thorough knowledge of the practices, methods, and laws relating to municipal financing; the ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms, and records; ability to prepare informative financial reports; ability to plan, organize, direct, and evaluate the work of subordinates employees; ability to establish and maintain effective working relationships with vendors, associates, and the general public; and the ability to communicate complex ideas, both orally and in writing.
MINIMUM EDUCATION AND EXPERIENCE
- Bachelor’s Degree in Accounting, Business Administration, Finance, or related field.
- Possession of a Certified Public Accountant (CPA) Certificate (preferred).
- Two (2) to five (5) years of professional accounting experience, the majority of which shall have been in a municipal government in a supervisory or managerial capacity over accounting functions; or any equivalent combination of education, training, and experience.
- Sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
- Work requires reaching, lifting, grasping, and repetitive motions.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
- The worker is not subject to adverse environmental conditions.
An employee in this classification is subject to random drug and alcohol testing pursuant to the City of Seat Pleasant’s Drug-Free Workplace Policy, Drug & Alcohol Testing Procedures.