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GENERAL STATEMENTS OF DUTIES

Performs professional, technical, and supervisory accounting work of a highly responsible nature in the operation and direction of government financial accounting systems; provide direct administrative support to the Chief Financial Officer; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS

An employee in this classification exercises some degree of initiative and judgement in carrying out established City and departmental procedures; performs work under the general supervision of the Chief Financial Officer.

ESSENTIAL FUNCTIONS

Planning, organizing, and reviewing accounts payable, receivables, and other accounting functions; ensuring that all accounting regulations and procedures are followed; maintaining appropriate records and files; preparing financial and administrative reports to the Chief Financial Officer; process various City payments and answer customer inquiries at the Finance Window.

EXAMPLES OF WORK

  • Oversees and reviews all disbursements involving accounts payable, receivable, payroll, and other City functions.
  • Assist with preparing, reviewing, and verifying purchase orders, vendor invoices and related documentation, and confirm authorization; maintain purchases files and prepare registers as requested.
  • Print all vendor checks; mail payments to vendors; track and maintain all vendor payments
  • Post, verify, and balance various accounts; gather, sort, and research records and files to provide factual data, and trace discrepancies to reconcile accounts.
  • Maintain and track all Personal Property Taxes (PPT’s) in accordance with The State Department of Assessments and Taxation.
  • Maintain all files relating to accounts payable vendor checks
  • Process and manage cash receipts for all payments made at the Finance window.
  • Reviews supporting documentation for accuracy.
  • Oversees and participates in the preparation of a variety of financial records and reports.
  • Identifies system errors and opportunities for better financial reporting.
  • Researches relevant issues to identify potential tax implications, future revenue sources and savings implications, legal and financial compliance, and alternative methods to achieve goals.
  • Assist other departments in researching their financial needs.
  • Assist in the development of the annual budget by reviewing current and/or prior year transactions and impact of regional and national economic/financial factors.
  • Assists independent auditors with the review of the City financial records.
  • Develops and analyzes projections for internal and external sources.
  • Participates in and supervises special projects when required.
  • Acts as a liaison to external government agencies.
  • Performs other duties as apparent or assigned.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Comprehensive knowledge of general laws and administrative policies governing municipal financial practices and procedures; comprehensive knowledge of principles and practices of governmental accounting; comprehensive knowledge of the principles and practices of municipal purchasing procedures; thorough knowledge of the practices, methods, and laws relating to municipal financing;  the ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms, and records; ability to prepare informative financial reports; ability to plan, organize, direct, and evaluate the work of subordinates employees; ability to establish and maintain effective working relationships with vendors, associates, and the general public; and the ability to communicate complex ideas, both orally and in writing.

 

MINIMUM EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in Accounting, Business Administration, Finance, or related field.
  • Possession of a Certified Public Accountant (CPA) Certificate (preferred).
  • Two (2) to five (5) years of professional accounting experience, the majority of which shall have been in a municipal government in a supervisory or managerial capacity over accounting functions; or any equivalent combination of education, training, and experience.

 

WORK CONDITIONS

  • Sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
  • Work requires reaching, lifting, grasping, and repetitive motions.
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
  • Hearing is required to perceive information at normal spoken word levels.
  • Visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
  • The worker is not subject to adverse environmental conditions.

 

SPECIAL REQUIRMENTS

An employee in this classification is subject to random drug and alcohol testing pursuant to the City of Seat Pleasant’s Drug-Free Workplace Policy, Drug & Alcohol Testing Procedures.

 

 

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