Seat Pleasant
City Clerk
Dashaun N. Lanham, CMC
City Clerk
Mission, Vision, & Responsibilities
Mission Statement
The mission of the City Clerk’s Office is to provide efficient, professional services through the Smart City automation process. To ensure that the City Clerk empowers, educates and engages the citizens by being effective in the legislative process; by serving as the Custodian of Records; by assuring conformance with the State of Maryland Open Meeting Law; and by implementing all municipal elections. Although the City Clerk serves at the pleasure of the City Council, the City Clerk works with all branches of the government
Vision
To build a community based on public trust in government and bring respect and dignity to the City and citizens we serve. To seek innovative technology to enhance the quality of service to citizens. Develop and utilize opportunities for personal and professional growth. Learn from experiences, achievements and mistakes. Our values are proactive and forward thinking, accurate and efficient, open, neutral, and impartial.
Responsibilities
The City Clerk’s office is responsible for providing the following specific services related to the actions of the Mayor and City Council:
- Maintains the City’s official records, including but not limited to Seat Pleasant’s Charter and Code
- Preparation for all Council Meetings (Council Meetings, Special Council Meetings, Council Work Session, and Council Public Sessions) including all agendas and minutes related to these meetings
- Archiving City Council documents, official proceedings, ordinances, and resolutions
- Providing notifications to the public per the City’s Charter
- Publicizing of legal notices
- Recording official documents
- Citizen inquiries, including Public Information Act Requests Public Information Act
Requesting Records & Information
How to Request Public Records & City Information
The Maryland Public Information Act enables people to have access to government records without unnecessary cost or delay. The City will provide specific, non-exempted information to the extent that it is available.
Please comply with the following procedure:
- All requests must be made in writing and addressed to the Seat Pleasant City Clerk. An email request is not acceptable. Include your telephone and fax number or email address should further communication be necessary.
- The City will provide copies of documents requested. However, the City is not obligated to do research or conduct investigations
- The City is given 30 days to comply with your request. However, we will provide information for your inspection as soon as possible. If the information you are requesting does not exist, the City will inform you within 10 working days.
- The first two hours of search and review time are free. The hourly charge for additional time is $35.
- The first 20 document pages provided are free. The additional per-page copy charge is $0.25.
- All requests will be reviewed for the purpose of discerning the availability of information requested and estimated charges, if any, to be incurred by the requester. If it is anticipated that the charge will be in excess of $100, you will be notified and required to pay in advance of receipt for the information.
How Do I Register to Vote
Qualified residents of the City may obtain a Maryland Voter Registration Application at the City of Seat Pleasant City Hall, 6301 Addison Rd., Seat Pleasant, MD from 9:00a.m. to 5:00p.m. Monday – Friday.
You may access voter registration information at the State Board of Elections at www.elections.state.md.us or the Prince George’s County Board of Elections at www.princegeorgescountymd.gov.
In order to vote in City elections, you must be a registered in accordance with the regulations of Prince George’s County and the City’s Charter. Every person who is registered with the County Board of Elections and is a resident of the City of Seat Pleasant shall be entitled to vote in all City elections.
Election Day is Tuesday, November 6, 2018 7:00am-8:00pm at your designated polling places.
Can I vote in city elections by absentee ballot?
Yes, you can vote by absentee ballot. However, there are regulations governing voting by absentee ballot.
How do I obtain an absentee ballot?
To obtain an absentee ballot you must first complete an absentee ballot application. To request an Absentee Ballot application, call the City Clerk’s Office at 301- 336-2600 extension 2230.
Where are the polling locations for the city election?
The polling place for the City election is at the City Hall located 6301 Addison Rd., Seat Pleasant, MD. Unless, otherwise directed by the City Council at the recommendation of the Seat Pleasant Board of Election Supervisors.
City Documents
Seat Pleasant is the first City in the State of Maryland to offer BoardDocs as a convenient way for viewers to see up-to-date City Council Meeting Agendas.
Click Here to View City Council Meeting Agenda
BoardDocs is the market leader and pioneer of eGovernance solutions. Serving hundreds of organizations nationwide, BoardDocs’ paperless agenda services give governing bodies turn-key electronic solutions for processing virtually any type of governance document, including agenda items, supporting documents, policies, procedures and more. BoardDocs’ services alleviate the enormous task of assembling, printing, distributing and revising board packets. BoardDocs’ unique, state-of-the-art solutions also save taxpayers money, reduce staff time, improve governing body effectiveness, increase transparency in governance and have a positive effect on the environment.